How to Create a Filter in Webmail
In this article, we will show you how to create filters in Webmail. Filters let you automatically perform actions on incoming emails based on specific criteria. Common uses include moving messages from certain senders to designated folders or forwarding emails to another recipient.
Step One
To begin, please log in to your Webmail at https://webmail.names.co.uk/. Enter your Username and Password, then select Login to proceed.
TIP: Unsure what your password is? If so, you can perform a password reset for your Webmail via the Control Panel using this guide HERE
Step Two
In the top right corner of the page, select Settings.
Step Three
Under Settings, select Filters.
Step Four
In the Filters column, select the plus button.
Step Five
You will be presented with several options for how you wish to configure your filter.
Filter Name
Choose a name for your new filter (Move Messages from Chris A).
Field
Choose the field you want to check (e.g., From).
Match
Choose the type of match you want to apply (e.g., Contains).
Text
Enter the text you want to match (e.g., joe@bloggs.com).
Add more rules
Click the [+] button if you want to add more rules, then repeat the steps above.
Filter Action
Choose the action you want to perform (e.g., Move message to).
Destination Folder
Specify the target folder or input the recipient’s email address (depending on the action chosen).
Add more actions
Click the [+] button if you want to add more actions, then repeat the steps above.
Once all has been done, select Save.
Examples
Move to a different folder
In this example, we will move any emails that come from a specified colleague’s email address into a separate folder for a group project.
- Filter Name – “August Project”
- Field – From
- Match – Contains
- Text – joe@bloggs.com
- Filter Action – Move message to
- Destination Folder – “Work”
Automatically delete emails containing a keyword or phrase
In this example, we will automatically delete suspected spam emails containing the phrase “You’ve won a prize!”.
- Filter Name – “Spam Filter: Prize”
- Field – Subject
- Match – Contains
- Text – “You’ve won a prize!”
- Filter Action – Delete message
If you have any further questions, simply raise a support request from within your Online Control Panel or call us on 0345 363 3634. Our Support team are here to help and ready to assist you with your enquiry.
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