{"id":244,"date":"2020-09-11T17:03:28","date_gmt":"2020-09-11T16:03:28","guid":{"rendered":"http:\/\/kbnco.names.dev.pdunsford.localdev\/?post_type=ht_kb&p=244"},"modified":"2022-05-04T10:09:55","modified_gmt":"2022-05-04T09:09:55","slug":"how-to-backup-an-email-account-in-outlook-2016","status":"publish","type":"ht_kb","link":"https:\/\/www.names.co.uk\/support\/articles\/how-to-backup-an-email-account-in-outlook-2016\/","title":{"rendered":"How to Backup an Email Account in Outlook 2016"},"content":{"rendered":"\n

This guide will show you how you can backup your existing email account within Outlook 2016 by using the Import\/Export tool. Please note that this guide is purely provided out of courtesy and names.co.uk does not support third-party email applications.<\/strong><\/p>\n\n\n\n

Let’s start by backing up your existing email account to an Outlook data file.<\/p>\n\n\n\n

How to Export your email account to a data file<\/p>\n\n\n\n

Firstly, click on File<\/strong> at the top left of Outlook.<\/p>\n\n\n\n

\"\"\/<\/figure>\n\n\n\n

Next click on the tab Open & Export<\/strong>, and then click Import\/Export<\/strong>.<\/p>\n\n\n\n

\"\"\/<\/figure>\n\n\n\n

On the next window click on the option for Export to a file<\/strong>,
and click Next.<\/strong><\/p>\n\n\n\n

\"\"\/<\/figure>\n\n\n\n

Select Outlook Data File (.pst)<\/strong> and click Next.<\/strong><\/p>\n\n\n\n

\"\"\/<\/figure>\n\n\n\n

Select the folder you wish to export. In order to export the entire email account, simply select the account name itself and ensure that the box for Include Subfolders<\/strong> is ticked.<\/p>\n\n\n\n

\"\"\/<\/figure>\n\n\n\n

Finally choose the location of where you would like to save the data file by clicking on Browse<\/strong>. By default the option for Replace duplicates with items exported<\/strong> will be selected.<\/p>\n\n\n\n

Click Finish<\/strong> to save your data file.<\/p>\n\n\n\n

\"\"\/<\/figure>\n\n\n\n

Now that you have exported the email content from the original email account, you will want to import it into the new account instead.<\/p>\n\n\n\n

How to Import a data file into a new email account<\/p>\n\n\n\n

Click File<\/strong> at the top left corner of Outlook.<\/p>\n\n\n\n

\"\"\/<\/figure>\n\n\n\n

Next click on the tab Open & Export<\/strong>, and then click Import\/Export<\/strong>.<\/p>\n\n\n\n

\"\"\/<\/figure>\n\n\n\n

On the next window click on the option for Import from another program or file<\/strong>, and click Next.<\/strong><\/p>\n\n\n\n

\"\"\/<\/figure>\n\n\n\n

Select the option for Outlook Data File (.pst)<\/strong>, and click Next.<\/strong><\/p>\n\n\n\n

\"\"\/<\/figure>\n\n\n\n

Next, you will need to choose the file you wish to import. Simply click Browse<\/strong> and find the file you originally exported.<\/p>\n\n\n\n

\"\"\/<\/figure>\n\n\n\n

Highlight the correct file, and click Open.<\/strong><\/p>\n\n\n\n

\"\"\/<\/figure>\n\n\n\n

You will then need to choose from one of the options. By default the option for Replace duplicates with items imported<\/strong> will be selected. This means that if any identical email already exist in the email account, they will be replaced by any duplicate emails you are about to import.<\/p>\n\n\n\n

Click Next<\/strong> once you are happy to proceed.<\/p>\n\n\n\n

\"\"\/<\/figure>\n\n\n\n

Finally you will need to choose the email account you wish to import the content into by using the dropdown menu.<\/p>\n\n\n\n

In addition, ticking the box for Include subfolders<\/strong> will automatically create any folders you previously exported from the original account into the new account, along with any emails contained within them.<\/p>\n\n\n\n

Once you are happy, click Finish<\/strong> to complete the import.<\/p>\n\n\n\n

\"\"\/<\/figure>\n\n\n\n

Your emails and folders should now have been imported into your new email account.<\/p>\n","protected":false},"excerpt":{"rendered":"

This guide will show you how you can backup your existing email account within Outlook 2016 by using the Import\/Export tool. Please note that this guide is purely provided out of courtesy and names.co.uk does not support third-party email applications. Let’s start by backing up your existing email account to an Outlook data file. How […]<\/p>\n","protected":false},"author":2,"comment_status":"closed","ping_status":"closed","template":"","format":"standard","meta":{"footnotes":""},"ht-kb-category":[115,122],"ht-kb-tag":[116,131],"class_list":["post-244","ht_kb","type-ht_kb","status-publish","format-standard","hentry","ht_kb_category-email","ht_kb_category-imap-client-configuration","ht_kb_tag-email","ht_kb_tag-outlook"],"yoast_head":"\nHow to Backup an Email Account in Outlook 2016 - Support Centre - names.co.uk<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.names.co.uk\/support\/articles\/how-to-backup-an-email-account-in-outlook-2016\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to Backup an Email Account in Outlook 2016 - Support Centre - names.co.uk\" \/>\n<meta property=\"og:description\" content=\"This guide will show you how you can backup your existing email account within Outlook 2016 by using the Import\/Export tool. 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