Well-run team meetings are a tool for good, sending participants away brimming with energy. However, when they\u2019re not adequately thought out, they can be the exact opposite, mentally draining, frustrating and a burden on everyone\u2019s limited time. Here, we look at the benefits of business communication.<\/p>\n\n\n\n
Goal Alignment:<\/strong> Team meetings can be the most efficient way to make sure everyone knows exactly what they’re working towards<\/p>\n\n\n\n Collaboration<\/strong>: Several brains are undoubtedly better than one when you\u2019ve got a problem to solve<\/p>\n\n\n\n Information sharing<\/strong>: When you need to cascade a business communication, or have knowledge to share, a face to face meeting is often the best way to do this with complete clarity<\/p>\n\n\n\n Team Building<\/strong>: By spending time together in a social setting, people have the opportunity to forge strong working relationships<\/p>\n\n\n\n Professional Development<\/strong>: With your whole team together, this is the ideal time to work on any shared development goals <\/p>\n\n\n\n Celebrate successes<\/strong>: This speaks for itself; it\u2019s critical to employee engagement to acknowledge individual and team achievements and team meetings allow you to celebrate together<\/p>\n\n\n\n So how do you make these effective meetings happen? Here are our top tips:<\/p>\n\n\n\n Ahead of the meeting, give attendees the opportunity to\nraise agenda items that matter to them. People are more likely to participate\nand be engaged if they’ve been involved in the planning. <\/p>\n\n\n\n Also, if you want high energy, be considerate around the\nscheduling of the meeting. People are unlikely to be as motivated as they might\notherwise be if they\u2019ve had to leave home at 4AM to get there in time.<\/p>\n\n\n\n We\u2019ve all been there\u2026 you\u2019re sat in a meeting thinking \u2018Why\nam I here?\u2019 \u2018This has nothing to do with me\u2019. This is meeting 101, but don\u2019t\ninclude people or agenda items just because you think they should probably be\nthere, consider how the items discussed will support attendees in their roles\nor their professional development. <\/p>\n\n\n\n Make sure that your attendees are going to achieve\nobjectives that are valuable to them. <\/p>\n\n\n\n Key to any successful team meeting is a well thought through\nagenda. Make time for key business communication, success sharing and\nsocialising, plus the key topics you need to cover.<\/p>\n\n\n\n Be realistic about how much time you\u2019ll need to cover each\ntopic in sufficient detail. <\/p>\n\n\n\n It\u2019s also worth giving some thought to how you manage the\nmid-afternoon energy dip\u2026 3PM might not be the time to run through the accounts\nline by line.<\/p>\n\n\n\n As the old adage goes, make sure you\u2019re clear on what\npre-work needs to be completed in order for the meeting to be productive.\nEnsure that people have the time to effectively prepare; don\u2019t spring this on\nthem the day before.<\/p>\n\n\n\n Be open to feedback from your team on what worked well for\nthem and what could be improved. You can then tailor your agenda to improve\nyour team meetings every time. <\/p>\n\n\n\n If you have these tips at the forefront of your mind, you\nshould be well on your way to running well-crafted, team meetings that drive\nproductivity and engage your team<\/p>\n","protected":false},"excerpt":{"rendered":"Collaborate before the meeting<\/h2>\n\n\n\n
Ensure the meeting is of value to all attendees<\/h2>\n\n\n\n
Build a clear, well-timed and varied agenda (and stick to it!)<\/h2>\n\n\n\n
Fail to prepare, prepare to fail<\/h2>\n\n\n\n
Feedback is a gift<\/h2>\n\n\n\n