It\u2019s been scientifically proven [1] that a higher email workload equals higher levels of stress. We know that emails are a necessary element of business life, but there are ways in which you can make it easier on yourself. You can try to prevent the stress that a build-up of emails causes by managing your business emails effectively. Make a start with our five email management strategies to make your working-day easier.<\/p>\n\n\n\n
1. Allocate time in your day to deal with business emails<\/strong><\/p>\n\n\n\n The first step is to set aside time in your working day to tackle emails. You might need several points of time throughout the day to check your inbox. Choose times in the day that will work well for you. As soon as you get into work probably isn\u2019t the best time to start, you could get distracted and spend longer than necessary dealing with emails that aren\u2019t a priority. Be strict with yourself; make sure you move on to another task once your allocated email time is over. <\/p>\n\n\n\n 2. Use email technology to your advantage<\/strong><\/p>\n\n\n\n The majority of business email providers, such as Gmail,\nOutlook or Webmail providers [2] have the ability to set rules and preferences\nwithin your email account. You can use these rules to filter emails before they\neven hit your inbox. Choose the way you filter and file your emails to suit\nyou. For example, you could filter by sender and set up folders for each\nperson, filter and file by subject matter or by email priority; the choice is\nyours. The tools are all there to make management of your emails more\nefficient.<\/p>\n\n\n\n 3. Streamline your inbox<\/strong><\/p>\n\n\n\n Limit the number of emails that sit in your inbox, the\nprevious step will help you to cut them down somewhat. Be ruthless in deleting\nirrelevant emails and filing away the more important ones. Unsubscribe from\nnewsletters or email marketing that is not of interest to you or is no longer\nuseful. Select a business email provider with antivirus or spam protection [3].\nThis will prevent unsolicited mail from clogging up your inbox. The fewer\nemails you have, the less daunting a task email management will seem.<\/p>\n\n\n\n